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Workplace Experience Manager

Lenus eHealth

Lenus eHealth

Copenhagen, Denmark
Posted on Friday, June 28, 2024

Lenus is looking for a new Workplace Experience Manager for our Copenhagen Head Office.

Join the health revolution! At Lenus we are fundamentally energised by our shared vision: making the world a healthier and happier place. Could you see yourself working for a great purpose in a dynamic, global culture? Then we might be a great match.

As a Workplace Experience Manager, you are the heartbeat of our workplace, embodying a blend of organizational mindset, creative flair, and operational excellence.

Who are we looking for?
We are seeking a dedicated and proactive Workplace Administrator with global responsibilities. This role is pivotal in ensuring smooth operations across all office locations and managing a wide range of administrative tasks. The ideal candidate will have exceptional organizational skills, a keen eye for cost efficiency, and the ability to manage relationships with various stakeholders and suppliers.

Key Responsibilities:

  • Global Supplier Management: Negotiate contracts and manage relationships with suppliers, handling billing, invoicing, and ensuring timely payments.
  • Office Relocations and management:
    • Identify and secure new office spaces together with our real estate agent, negotiating leases and setting up offices.
    • Serve as the primary point of contact for all office-related tasks and inquiries, including credit cards, suppliers, stakeholder management and onboardings.
  • Budget Management:
    • Develop and oversee global budgets, engaging in budget planning and preparation of business cases.
    • Ensure cost efficiency and optimize spending, collaborating with Legal and Finance on an ongoing basis
  • Facility Management:
    • Ensure the provision of snacks and beverages across offices.
    • Work alongside and advise global Workplace Experience Managers to optimize overall office processes to enhance productivity and efficiency
  • Lenus Webshop Administration: Manage and oversee the webshop, including budget, products, points, adding/removing new employees and coordinating delivery logistics to offices.
  • Event Coordination: Handle event budgets and ensure cost-effective execution.

Qualifications:

We value diverse experiences and backgrounds. While not all qualifications are mandatory, the ideal candidate should possess:

  • Strong negotiation and supplier management skills.
  • Excellent organizational and budget management abilities.
  • Proactive problem-solving skills with a focus on process optimization.
  • Effective communication and stakeholder management.
  • Ability to manage multiple tasks and projects simultaneously.

We encourage you to apply even if you don't tick all the boxes!

The Team

Meet our vibrant Workplace Experience team, consisting of three dedicated individuals—Vivi in New York and Ollie, leading the charge from London and Rey, who is responsible for all our offices and events globally. In the Workplace Experience team we are both thinkers and doers. We are experts in hospitality and everything related to our physical environment, making it both fun and productive. We are there every step of the way for guests, employees and coaches, providing them with a consistent Lenus experience and all the great activities that nurture our culture and builds communities. Both day-to-day and on special occasions. With a foundation built on open and honest communication and unwavering support, we thrive on collaborating and overcoming challenges together. We can't wait to meet our new colleague!

Benefits & Perks

  • A competitive salary
  • A Macbook and other hardware to support you in your daily work
  • Development feedback cycles with quarterly check-ins
  • The culture - being recognised when you walk into the office. Your colleagues genuinely care about you
  • Team events and monthly social events in all our offices
  • Sports and activities, like paddle tournaments, weekly football, Run & Dip, and much more!
  • Delicious office snacks and drinks
  • A voluntary pension plan
  • Mandatory insurance through AP Pension

We'll be going through applications frequently, so if this sounds like a great opportunity for you, hit apply and our talent team will go through it and be in touch with you.

About Lenus

Lenus was founded in Denmark by Bertram Thorslund, in 2016. We are a health technology company that empowers health coaches to scale their businesses through the use of pioneering technology and our in-house business, health, and innovation expertise.

We’re inspiring a new generation of health coaches. People who have the power to move not only bodies but minds too. We are at the forefront of an industry under rapid transformation and our strategic innovations pave the path for the change we want to see. Happier and healthier people.

Today, Lenus is headquartered in Copenhagen, with offices in New York, London, Stockholm, Berlin, Hamburg, Madrid, Helsinki, Oslo, Southern California & beyond.

We care about your privacy, personal data and information at Lenus.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

For specific details on how your personal data and information is processed by Lenus during any recruitment process, please see our privacy policy.

Specific to EU applicants:
Lenus will treat all personal information collected during the recruitment process with the utmost confidentiality and in line with current data protection legislation. We rely on the lawful basis of Art. 6 (1) (b) of the GDPR to process the information provided by you in the recruitment process.

Specific to California applicants:
Lenus will treat all personal information collected during the recruitment process with the utmost confidentiality and in line with current data protection legislation.